Compliance Document
DP-v1.4-SM
Last Updated
March 17, 2026
01. Introduction
Welcome to the SoftMaji InfoTech Candidate Onboarding Portal. We are committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information.
02. Information Collection
When you utilize our portal, we collect several categories of information:
Identification
Name, email, mobile number, residential addresses, and blood group.
Verification Docs
Aadhaar card, PAN card, driving license, and photographs.
Academic Data
Marksheets (10th-PG), degree certificates, and technical certifications.
Financial Info
Account holder name, number, IFSC code, and cancelled cheques.
Note: Technical data such as IP address and browser type may be automatically logged for security audit purposes.
03. Data Usage
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Facilitating the professional onboarding workflow.
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Identity authentication and document validation.
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Payroll configuration and employee profile generation.
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Communication regarding application lifecycle and status.
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Regulatory compliance and legal record maintenance.
04. Data Security
We implement industry-standard technical and organizational measures to protect your personal data. While we strive for 100% security, please note that no electronic storage method is entirely infallible.
05. Retention Period
Personal information is retained for the duration required to fulfill onboarding purposes, employment duration, and as necessitated by the governing laws of India.
06. Disclosure Policy
Information is strictly shared only with internal HR personnel, background verification agencies, and payroll processors who adhere to strict confidentiality agreements.
07. Your Rights
You maintain the right to access, rectify, or request deletion of your data. To exercise these rights, please contact our privacy desk at hr@softmaji.in.
08. Cookies
This portal uses essential session cookies for authentication (OTP/Login). We do not deploy third-party tracking or advertising cookies.